Evidence

Accurate tracking of all the containers and utensil lots through the database system based on the unique 2D barcode system

 

How does it work in the clinic:

How to prepare dishes

 

  • Easy to mark all containers with human and machine readable labels
  • Track oocytes, embryos and ejaculate from “recovery” to transferred
  • “Witness” - prevent mismatch
  • Easily track all utensil lot numbers involved in the process
  • Compare performance between utensil lots

 

The Evidence module is designed to document the location and content of a container (dish, straw, catheter, vial, etc.) in the clinic.

The Evidence module tracks the individual cell in and out of the container. The validation ensures that the correct sample is being processed and prevents patient samples from being mixed up. The container trail includes location, time and operator for each individual container.

 

Container tracking
All containers are easily labelled with patient number, initials and a 2D barcode. The labels are inexpensive and printed on a standard laser printer to give maximum flexibility to the lab.

All container movements are traced by scanning the barcode.
All barcodes are globally unique and linked to a patient, thus preventing any mix-up of patient samples or containers transferred between clinics.

 

Utensil lot tracking
Once the barcode has been scanned, the operator is asked to select the container template and time of origin (creation of container). The container template and the time of origin are used to link the utensil lot in use.

Oocytes, embryos and semen samples are assigned to the containers.

Non-active utensil lots can easily be added by using the barcode scanner. Barcode reading ensures high security for correct registration and documentation. The ContainerTracking Module supports GS1 / 2D barcodes used by suppliers like COOK, Vitrolife, Wallace and others.

 

Printing labels
Labels can be printed from a PC or a touch interface. A special label sheet can be configured for each clinic to match the type of containers used in the clinic.

The name is always printed together with the barcode in order to ensure both human and machine readability.

All labels are assigned to a patient or spouse.

 

Assigning oocytes and embryos to a container
At the point of oocyte recovery, oocytes can be assigned to containers by creating a new event and adding the number of oocytes collected and the dish they are assigned to.

To track an oocyte or embryo throughout the procedure the number of oocytes or embryos in each container should be assigned to that container. 
This is carried out in Journal mode where oocytes can either be dragged and dropped into the containers or the list or by right-clicking the mouse and selecting which dish to assign to.

 

Ensure correct patient information
Patient demographic information can easily be pulled/pushed from the Hospital Information System (H7, ADT19 or similar).

 

Containers in the patient’s inventory
The containers will always follow the patient, thus preventing patient mismatch.

 

 

When a couple comes to the clinic, all the data is stored in  the database system. The registration of the male is always stored in connection with the woman in patient’s inventory. Therefore, the containers will always be connected to the right person when you scan it.
 

Track oocytes, embryos and ejaculates from received to transferred
Movements: every time you move a container or straw you scan and keep a complete tracking list.

 

“Witness” the tissue
When you scan the container the system tells you which patient the container belongs to.

 


Easy management of locations
The system is based on a “location tree” which allows the clinic to easily define the relation between the different locations.

Site B
     ►  Embryo Lab 1
               ►  Incubator C
                         ►  “Shelf no 3”
                                    ►  “ position 4”

Data logged information (temperature, co2) about incubator C can therefore easily be associated to the dish location “Position 4” on “Shelf no 3”. This system also applies easily to tabletop incubators with individual measurements.

Scan directly to the incubator location. A scanning point can be located on each incubator or directly in the workspace where the containers are handled. Once the containers are scanned, the system asks for the next location e.g. incubator a - center - shelf b.


Data record
Treatment record which provides an overview of how the treatment is linked together, from “OPU” to “Transferring”

 

 

Reports
A standard report containing all lot numbers can be generated for a specific patient.


Fertility data registration
FertiDB® for registration of all fertility data produced by clinics and research centres.
CRISMAS®, SpermMORPH®and FertiMORPH® are all part of the family of modules that are designed to work with FertiDB®.


Specifications
The Evidence module is licensed on site level.
The Evidence module comes with labels for 250 cycles.
A license applies for each additional scanning point.
The module requires an application server and SQL database.

Supplementing modules: